Logistics Coordinator

Diplomatic Security (DS)

Intelligence & Threat Analysis (TIA)

Protective Intelligence Investigations (PII)

Background Information

The U.S. Department of State (DOS), Bureau of Diplomatic Security (DS) is responsible for the protection of U.S. personnel, official facilities and residencies domestic and overseas at two hundred sixty (260) Foreign Service posts worldwide. In pursuit of that objective, DOS requires the service of a variety of administrative positions.  

FUNCTIONAL RESPONSIBILITIES:

Anticipated services include, but are not limited the following activities :

  • Prepares and manages all procurement activity for the Office, including research, ordering and receipt of products in compliance with Department and USG acquisition rules and regulations such as the Federal Acquisitions Regulations (FAR).
  • Manages PII employee transfer program for employees joining and departing the Office, including transfer of computer accounts, acquisition and assignment of telephone and mobile electronic equipment, assignment of office space, ensuring government supplied equipment and hardware in assigned work space is functional, and liaising with other offices and sections to resolve any administrative issues that arise during the transition process.
  • Manages information technology (IT) requests and resolution of issues that affect the Office as a whole, and assist individual employees with submission of their IT requests.
  • Collects emergency contact information for all employees and maintains office spreadsheets and contact lists.
  • Escorts maintenance and repair personnel, visitors and cleaning crew, who do not possess the appropriate clearance level, while in PII office spaces.
  • Creates and maintains inventory control of all PII-accountable items, including but not limited to ballistic vests, cameras, and other Office equipment. 
  • Ensures the efficient use of space in PII’s three storage rooms.
  • Manages PII’s fleet management program, including filing monthly mileage reports, performing monthly inspections of each vehicle, coordinating routine and required maintenance and repairs, acquiring and managing State Department parking passes and EZPass for each vehicle, coordinating the installation of emergency light packages and other law enforcement equipment in vehicles, and acquiring/excising vehicles as needed.
  • Manages PII’s mobile electronic equipment program, which includes cell phones, laptops and FOBs. Ensures equipment is procured, issued, returned and maintained in the appropriate manner.
  • Presents to management written or oral reports of findings, conclusions, and recommendations for corrective measures or operational improvements to logistics management.
  • Works cooperatively with established counterparts in other agencies and other offices within the Department of State
  • Participates in developing data systems as necessary to respond to management information requirements and to manage the work of the Office.
  • May conduct/coordinate special projects of a non-recurring nature, or other duties as assigned.

MANDATORY REQUIREMENTS:

Applicants selected for this position will be subject to a Government Security Investigation and must meet eligibility for access to classified information, 

Due to contract requirements, all candidates must be able to obtain and maintain a Top Secret clearance.

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